Welcome to the Child/Family Services Division Procedure Manual

Click on a category below to take you to the list of procedures for that category.

Click on the procedure number to open the file.

All documents are Adobe PDF files.  

Child Development
Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA)
Family Partnerships
Fiscal Systems
Health Services
Human Resources
Management Systems
Program Governance
Transportation

 

 

Child Development

CD01

Child Development and Education Approach for Infants and Toddlers

CD02

Infant/Toddler Needs & Services Plan

CD03

Infant/Toddler Individual Activity Plan

CD04

Child Development and Education Approach for Preschoolers

CD05

Developing Activity Plans--Preschool

CD06

Outcomes

CD07

Outcomes Data Collection

CD08

Speech Screening

CD09

Developmental Screenings

CD10

Class Composite of Developmental Screenings

CD11

Referring a Child for Individual Education Programs (IEP/IFSP)

CD12

Parent Participation and Transition

CD13

Incident Report

CD14

National Reporting System

CD15

Infant/Toddler Developmental Assessment

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Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA)

EL01

Community Assessment and Determining Community Strengths and Needs

EL02

Eligibility

EL03

Recruitment of Children

EL04

Selection Process

EL05

Re-enrollment

EL06

Attendance

EL07

Recruitment and Enrollment of Children with Disabilities

EL08

Enrollment

EL09

Transferring Child’s Records between Head Start Centers

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Family Partnerships

FP01

Assessment and Goal Setting

FP02

Accessing Community Services and Resources

FP03

Services to Pregnant Women

FP04

Parent Involvement – General

FP05

Parent Involvement in Child Development and Education

FP06

Parent Involvement in Health, Nutrition, and Mental Health Education

FP07

Parent Involvement in Community Advocacy

FP08

Parent Involvement in Transition Activities

FP09

Parent Involvement in Home Visits

FP10

Community Partnerships

FP11

Health Services Advisory Committee

FP12

Transition

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Fiscal Systems

FS01

Procurement

FS02

Public Access to Program Information

FS03

Budget/Budgeting

FS04

Parent Reimbursement

FS05

Monitoring and Reporting Program Performance

FS06

Cash Buy-Out Requisition

FS07

Construction, Contracting, & Accounting

FS08

Consultant Agreement Independent Contractor Agreement

FS09

Cost Allocation Plan

FS10

Grocery Receipts

FS11

Maintenance Work Order

FS12

Materials—Ordering, Shipping & Receiving

FS13

Mileage Reimbursements Claim

FS14

Payroll Time Sheet

FS15

Substitute Time Sheet

FS16

Purchase Requisitions

FS17

Request for Printing

FS18

Travel Authorization

FS19

Travel Reimbursement

FS20

Van Check-Out H Street

FS21

Van Check-Out Celeste

FS22

Purchase Card Program

FS23

Ordering of Supplies H Street

FS24

Ordering of Supplies Celeste

FS25

Change to Salary Allocation

FS26

Delegate Budget Revision

FS27

Contract Control Process

FS28 Budget Revisions

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Health Services

HS01

Health Emergency Procedures

HS02

Conditions of Short-Term Exclusion and Admittance

HS03

Medication Administration

HS04

Injury Prevention

HS05

Hygiene

HS06

First Aid Kits

HS07

On-Site Consultation—Mental Health

HS08

Ongoing Care

HS09

Determining Child Health Status

HS10

Extended Follow-up and Treatment:  Communication

HS11

Provision of Extended Follow-up and Treatment

HS12

Involving Parents

HS13

Individualization of the Program

HS14

Administration of Tuberculosis PPD Skin Test

HS15

Tuberculosis Screening

HS16

Health In-Kind Statistics

HS17

Hemoglobin/Hematocrit

HS18

Tooth brushing

HS20

Special Risk Accident and Sickness Claims

HS21

Diapering

HS23

Siblings at Centers

HS24

Regional Immunization Data Exchange

HS25

Mental Health Professional

HS26

Dental Screenings/Exams

HS28

Nutritional Services

HS29

Meal Service

HS30

Family Assistance with Nutrition

HS31

Food Safety and Sanitation

HS32

Special Needs and Nutrition Services

HS33

Disabilities Services Plan [Policy]

HS34

Parent Education—Mental Health

HS35